must have good eyesight.
2.2 Expectant mothers will be required to submit a Doctor’s Certificate.
2.3 If it becomes apparent at any point before or during the Event that a Participant does not meet any one of these criteria, RSR reserves the right to refuse his/her participation in all or part of the on-track activities scheduled for the day. No refund or compensation will be available.
3.1 Each Event package includes accommodation in a local hotel for one night, an evening meal on the night of arrival, breakfast at the hotel on the morning of the Event, lunch at the circuit and, subject to paragraph 4.1, all local transfers from airport-hotel-track and back to the airport. Under no circumstances shall RSR be liable for any personal expenses or ancillary costs incurred (e.g. mini-bar, use of hotel facilities etc.) or for any damage caused to the hotel by any Participant or guests during their stay. Any such expenses must be settled by Participants or guests when checking-out. All return flights or other travel costs to and from France shall also be the responsibility of Participants or that of the Partner making the booking (as appropriate).
4 TRAVEL TO FRANCE
4.1 All travel arrangements and costs (including visas if required) shall be the responsibility of Renault UK. Participants/guests are requested to arrive at Marseille airport the day before the Event they are booked on between 4pm and 6pm to benefit from the local transfer services offered by RSR as part of the package. Participants/guests with flights scheduled for earlier or later arrivals shall make their own way at their own cost to the hotel.
4.2 No refund and/or compensation will be made in respect of any Participant’s or guest’s inability to attend any part or all of the Event booked due to transport/travel issues.
5 COMPLIANCE / HEALTH AND SAFETY
5.1 Each Participant agree and acknowledge that all on-track elements of the Event shall be high risk and inherently dangerous.
5.2 In order to ensure the Participants’ safety and well-being at all times, Participants must adhere to all health and safety instructions and/or regulations at the circuit, attend all briefings and comply with all instructions given by driving instructors and briefing staff engaged by RSR.
5.3 For safety reasons, RSR will provide all protective clothing and equipment required for the Event. Participants must wear this at all times as required by RSR. For the avoidance of doubt, Participants will not be permitted to wear any protective clothing or use any equipment other than that provided by RSR.
5.4 If at any time RSR deems that a Participant is: (a) unable to adhere to or has not adhered to instructions or health and safety rules; (b) unable to remain in full control of his/her car; (c) behaving in an inappropriate or unacceptable manner; (d) under the influence of alcohol and/or drugs; or (e) if he/she makes contact with another car or is involved in an accident, RSR reserves the right to curtail the relevant on-track session the Participant is taking part in and/or refuse, for safety reasons, to allow him/her to drive the high speed F1 single-seater.
6 PASSES AND ACCREDITATION
RSR will provide all passes and accreditation required to give Participants/guests access to the circuit. Participants/guests must comply with the terms and conditions of each and every pass and accreditation issued, failing which he/she may be removed from the circuit. No refund and/or compensation will be available should a Participant not be able to participate in the scheduled Event activities as a result.
7.1 Guests attend the Event as spectators at the circuit and do so entirely at their own risk.
7.2 All accompanying guests will have access to the circuit but will not be allowed to participate in any on-track and briefing activities during the Event.
7.3 Renault UK and Participants must ensure that their guests comply with all health and safety requirements at the circuit, the terms and conditions of the accreditation supplied to them and any other instructions given to them by RSR.
7.4 The guest package includes an invitation to the cocktail reception and evening meal on the night of arrival, breakfast at the hotel on the morning of the Event, lunch at the circuit and, subject to paragraph 4.1, all local transfers from airport-hotel-track and back to the airport.
8.1 RSR reserves the right to cancel any Event if there are insufficient Participants, in which event notice of not less than 14 days will be given and the affected Partners will be given priority booking for a future event.
9 FORCE MAJEURE
9.1 RSR will not be liable for any failure or delay in performance of an Event arising from or attributable to acts, events, omissions or accidents beyond its reasonable control. This includes but is not limited to acts of god, fire, explosion, natural disaster, ash cloud, flood, war, terrorist attack, threats of terrorism, any government act, interruption or failure in the power supply or labour dispute.
9.2 Should any of the above occur RSR reserves the right to cancel any Event, in which event Partners will be given priority booking for a future event.
10 CHANGES TO THE PROGRAMME
Whilst RSR takes every care to ensure that the Event will follow the scheduled programme, the nature of the programme means that it may be subject to change. RSR reserves the right to make amendments to any part of the schedule and/or services provided as considered reasonably necessary whether for safety reasons or otherwise. In particular, RSR reserves the right to make changes to the Event running schedule if weather conditions affect the safe conduct of any of the scheduled on-track activities.
11 VIDEO AND PHOTOGRAPHY
11.1 Renault UK acknowledge and accept (and hereby procure that each of their Participants acknowledge and accept) that Participants may be filmed or photographed at the circuit. Videos or photos of Participants may be used by RSR or the owner of the circuit for commercial and promotional purposes and each Participant hereby consents to be filmed and/or photographed for these purposes without entitlement to any payment or other form of compensation.
11.2 RSR will have an official photographer on site throughout the Event. Any such photos taken will be made available for each Participant to download free of charge for a limited period of time and for their private use only.
11.3 Participants and guests are allowed to film, photograph and/or record their participation in the Event on the condition that any such images or recordings are used only for private and non-commercial purposes.
12.1 RSR (including third parties appointed by RSR to assist in the running and organisation of the Event and/or any professional driver of the Formula 1 two-seater car) will not be liable for any personal injury, death or other loss or damage caused to or suffered by Partners or Participants or their property save to the extent required by law.
12.2 Save where liability cannot by restricted or excluded by law:
(a) the maximum aggregate liability of RSR, whether in contract, tort (including negligence), breach of statutory duty or otherwise, will in no circumstances exceed an amount equivalent to the Partner Rate per Participant per claim; and
(b) RSR shall have no liability to Renault UK or their Participants / guests for loss of business opportunity, use, profit, anticipated profit, contracts, revenues, goodwill or anticipated savings, consequential, special or indirect loss or damage.
12.3 Partners shall be liable for any damage caused to any persons, property, hotel accommodation, cars or equipment as a result of their Participants’ reckless or negligent behaviour or that of their guests.
13.1 RSR maintains third party liability insurance for its Driving Experiences programme under which all Participants are covered. Please be aware that RSR does NOT maintain any insurance policies that cover injury or loss sustained by Participants as a result of the actions of another participant.
13.2 All cars used in the Event are valuable high performance vehicles. Accordingly, each Partner on behalf of its Participants shall be liable for any damage caused to a car (or any ancillary equipment) as a result of his/her negligence, recklessness or failure to comply with instructions and briefings received on the day. In such circumstances, RSR shall be entitled to invoice the Partner for all necessary repair costs.
13.3 Each Participant shall be responsible for taking out his/her own personal travel insurance.
14.1 Any personal information that Participants provide to RSR will only be used and recorded in accordance with the Data Protection Act 1998 (as amended). RSR will only use personal information to fulfil a booking for an Event.
14.2 All medical information will be kept confidential and only used by RSR as evidence provided by each Participant of his/her ability to take part in an Event.
15.1 The Booking Form, these Terms and Conditions and the Release Form represent the entire agreement between RSR and the Partner (and where applicable the Participant) with respect to the Event. Partners must ensure that all relevant provisions which apply to their Participants /guests are communicated to them beforehand.
15.2 Any part of these Terms and Conditions which is found to be invalid or unenforceable shall be deemed replaced with such provision which is as near to the intent of the original provision as possible but which is not invalid or unenforceable.
15.3 Any variation to these Terms and Conditions shall only be valid if agreed by an authorised representative of RSR in writing.
15.4 These Terms and Conditions shall be governed by English law and the parties agree to submit any dispute to arise out of them or the Release Form to the exclusive jurisdiction of the English courts.